Volunteering grant application form

Colleagues are encouraged to support their local communities. Volunteering is defined as an activity that involves spending time, unpaid, doing something that aims to benefit the environment or a good cause. Royal Mail makes grants available to colleagues to support voluntary activities. This year we have made some changes to our volunteering grants.

Volunteering grants can now only be applied for by a team of Royal Mail employees, on behalf of the unit where they work. The volunteering activity must be in community in which the unit is based.

The maximum value of any volunteering grant is £400 per unit per event. A grant can be applied for once a year. A unit can be a Delivery Office, Mail Centre, Air Hub, Rail Hub, MDEC, Regional Distribution Centre, Workshop, Vehicle Operating Centre or an office.

Please ensure you have read the criteria and rules before starting your application.

A full description of the eligibility criteria and the Volunteering grant rules can be found here:

www.myroyalmail.com/node/5704

Required fields

Eligibility questions

Are you an employee of Royal Mail? *

Yes

Personal details

Please enter your details in the fields below. All fields must be completed.

Employee Payroll ID *

First name *

Surname *

Unit name *

Unit Postcode

Job title *

Preferred telephone number *

Preferred email address *

Postal address

Please enter your details in the fields below. All fields must be completed.

Address line 1 *

Address line 2

City *

Postcode *

Volunteering event details

Name of charity or good cause *

The charity or good cause should be in the same community as the site submitting the application, or a maximum of 10 miles away.

Address line 1 *

Address line 2

City *

County *

Postcode *

Registered Charity No.

Tax Reference No. (for good cause)

Date of your volunteering event *

Please provide names of any other colleagues involved

Please provide all names of those volunteering. There must be at least three employees taking part, who all work at the same unit.

Payroll No.

First name

Last name

Payroll No.

First name

Last name

Payroll No.

First name

Last name

Payroll No.

First name

Last name

Payroll No.

First name

Last name

Tell us a bit about your event

Please tell us about your volunteering event *

Details of volunteering costs

Description

Costs

Amount (inc VAT)

Description

Costs

Amount (inc VAT)

Description

Costs

Amount (inc VAT)

Description

Costs

Amount (inc VAT)

Claimant’s declaration

I can confirm that I have read the Volunteering grant Guidelines *

I can confirm that all personal information and event details provided in this application are true and correct. I understand that any false or misleading statement or significant omission may disqualify me from applying to the Volunteering grant scheme and may render me liable to disciplinary action where dishonesty, theft or fraud are considered to be gross misconduct and may result in dismissal. I consent to the above data being held and processed by Charities Trust for administration and analysis for use by both Charities Trust and Royal Mail Group. *

Signed date *

Unit Manager authorisation

This application has been authorised by the unit manager *

Name *

Signed date *

About Charities Trust

Charities Trust is an independent charity that manages fundraising, matched giving and community grants on behalf of Royal Mail. If you have any questions regarding fundraising grants, please contact Charities Trust.

Helpline number: 0151 284 1221

Email: royalmail@charitiestrust.org

Post: Charities Trust, Suite 20-22, Century Buildings, Tower Street, Liverpool, L3 4BJ

Contact details

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